Poland’s Ministry of the Interior and Administration has confirmed that the long-awaited MOS 2.0 (Case Handling Module) will go live nationwide on 27 April 2026. From that date all applications for temporary residence permits, permanent residence permits and EU long-term-resident permits must be lodged exclusively through the MOS web portal; paper submissions delivered after 26 April will be left without consideration. The new platform is the backbone of a multiyear digital-by-default programme that began with online work-permit filings in 2024. MOS 2.0 brings a single sign-on interface, progress-tracking dashboards and automatic reminders for missing documents—features long requested by employers who move staff into Poland. The authorities say the system will shorten initial data entry by 30 % and cut average processing times once back-office staff are fully trained. For HR teams the change is immediate and binary: files that are not uploaded by midnight on 26 April will be rejected, forcing applicants to start again in the queue. Companies running large graduate-intake or seasonal-worker programmes are therefore racing to convert dossiers into the prescribed PDF structure and to obtain qualified electronic signatures for corporate representatives.
![Poland switches to mandatory online filings for residence permits on 27 April]()
For organisations that need extra hands-on support during this transition, VisaHQ’s Poland portal (https://www.visahq.com/poland/) provides clear step-by-step filing guidance, document-preparation checklists and optional concierge assistance. Leveraging its experience with e-visa systems worldwide, VisaHQ can pre-screen uploads for common errors and help coordinate qualified electronic signatures, reducing the risk of last-minute rejections under MOS 2.0.
From 4 May a separate e-channel opens for the new “former holder of temporary protection” (CUKR) residence card—relevant to some 950,000 Ukrainians whose PESEL-UKR status expires on 1 September. Immigration advisers expect a temporary surge of traffic that could slow the portal during its first fortnight, so they recommend uploading in off-peak hours. In practical terms, the move eliminates the need for in-person queuing at voivodeship offices, a perennial pain-point for expatriates. It also gives employers a live view of case status, making it easier to plan assignment start dates and avoid inadvertent overstays. Over the medium term, full digitisation is expected to unlock API connections with border and labour-inspection databases, paving the way for real-time compliance audits.
For organisations that need extra hands-on support during this transition, VisaHQ’s Poland portal (https://www.visahq.com/poland/) provides clear step-by-step filing guidance, document-preparation checklists and optional concierge assistance. Leveraging its experience with e-visa systems worldwide, VisaHQ can pre-screen uploads for common errors and help coordinate qualified electronic signatures, reducing the risk of last-minute rejections under MOS 2.0.
From 4 May a separate e-channel opens for the new “former holder of temporary protection” (CUKR) residence card—relevant to some 950,000 Ukrainians whose PESEL-UKR status expires on 1 September. Immigration advisers expect a temporary surge of traffic that could slow the portal during its first fortnight, so they recommend uploading in off-peak hours. In practical terms, the move eliminates the need for in-person queuing at voivodeship offices, a perennial pain-point for expatriates. It also gives employers a live view of case status, making it easier to plan assignment start dates and avoid inadvertent overstays. Over the medium term, full digitisation is expected to unlock API connections with border and labour-inspection databases, paving the way for real-time compliance audits.
