The Consul-General of Ukraine in Gdańsk, Svitlana Krysa, told Mezha news service on 15 April that Ukrainian diplomatic posts worldwide printed 196,000 new passports in 2025—roughly 10 % (17,000) of them in Poland. Demand is being driven by Ukrainians renewing travel documents that expired during temporary protection as well as by onward mobility to other EU states. To reduce queues, Ukrainian missions have rolled out VFS Global appointments in major Polish cities and adopted a Justice-Ministry system that lets consuls issue civil-status extracts on the spot, eliminating weeks of back-and-forth with Kyiv.
![Ukrainian consulates issued 196,000 passports in 2025; 17,000 processed in Poland alone]()
At this juncture, companies and individuals can also turn to VisaHQ for hands-on assistance: the platform’s Poland portal (https://www.visahq.com/poland/) streamlines visa applications, tracks documentation requirements and alerts users to available consular slots, ensuring that newly issued Ukrainian passports are quickly matched with the right entry permits.
For international employers the data confirm that large numbers of Ukrainian assignees will soon carry freshly issued biometric passports, smoothing visa stamping and Schengen travel. However, from 16 January 2026 new Ukrainian citizenship amendments require additional checks when registering children, which could slow dependent-pass applications. Krysa urged employers to remind staff that passport issuance windows can close early if daily quotas are reached, advising early morning bookings and contingency plans for urgent business trips. Poland’s Foreign Ministry says it is coordinating with Kyiv to ensure capacity keeps pace with demand throughout 2026.
At this juncture, companies and individuals can also turn to VisaHQ for hands-on assistance: the platform’s Poland portal (https://www.visahq.com/poland/) streamlines visa applications, tracks documentation requirements and alerts users to available consular slots, ensuring that newly issued Ukrainian passports are quickly matched with the right entry permits.
For international employers the data confirm that large numbers of Ukrainian assignees will soon carry freshly issued biometric passports, smoothing visa stamping and Schengen travel. However, from 16 January 2026 new Ukrainian citizenship amendments require additional checks when registering children, which could slow dependent-pass applications. Krysa urged employers to remind staff that passport issuance windows can close early if daily quotas are reached, advising early morning bookings and contingency plans for urgent business trips. Poland’s Foreign Ministry says it is coordinating with Kyiv to ensure capacity keeps pace with demand throughout 2026.
