The Office for Foreigners has confirmed that Poland’s long-awaited Case Handling Module (MOS) will open to applicants on 27 April 2026, completing the digital transformation of the country’s residence-permit process. From that date all applications for temporary residence, permanent residence and EU long-term-resident permits must be filed electronically via the MOS portal; paper submissions will be accepted only until 26 April. Applicants will authenticate themselves with trusted-profile e-ID or a qualified signature and will be able to upload supporting documents, pay fees and monitor case status online. The change is the most significant procedural overhaul since the 2013 Foreigners Act. In the pilot phase, which began last year in five voivodeships, average adjudication times fell by 25 %, and re-work caused by incomplete files dropped by almost half, according to the Office for Foreigners.
![Poland sets 27 April go-live for nationwide MOS e-residence-permit portal]()
Individuals and HR departments that prefer expert guidance can take advantage of VisaHQ’s online service for Poland. The platform (https://www.visahq.com/poland/) keeps applicants up to date on MOS requirements, provides customised document checklists and offers assistance with obtaining trusted-profile credentials or qualified e-signatures, streamlining the entire submission process.
Employers of non-EU staff welcome the end of in-person queues at voivodeship offices, but urge companies to update internal on-boarding checklists and ensure that foreign assignees obtain the required e-ID credentials before their current visas expire. Immigration advisers note that the e-portal will reject applications that omit mandatory attachments, so HR teams should scan employment contracts, rental agreements and proof of health insurance in advance. The Office will also begin issuing digital confirmations of submission, which can be shown to border guards in lieu of a paper stamp when travelling within the Schengen Area. Until the system stabilises, authorities recommend filing at least two weeks before a current permit or visa runs out. The move positions Poland among the most digitally advanced immigration regimes in the EU, reducing administrative overhead and increasing transparency for some 600,000 foreign residents. It also supports the government’s broader agenda to attract highly skilled talent while tightening controls on irregular migration.
Individuals and HR departments that prefer expert guidance can take advantage of VisaHQ’s online service for Poland. The platform (https://www.visahq.com/poland/) keeps applicants up to date on MOS requirements, provides customised document checklists and offers assistance with obtaining trusted-profile credentials or qualified e-signatures, streamlining the entire submission process.
Employers of non-EU staff welcome the end of in-person queues at voivodeship offices, but urge companies to update internal on-boarding checklists and ensure that foreign assignees obtain the required e-ID credentials before their current visas expire. Immigration advisers note that the e-portal will reject applications that omit mandatory attachments, so HR teams should scan employment contracts, rental agreements and proof of health insurance in advance. The Office will also begin issuing digital confirmations of submission, which can be shown to border guards in lieu of a paper stamp when travelling within the Schengen Area. Until the system stabilises, authorities recommend filing at least two weeks before a current permit or visa runs out. The move positions Poland among the most digitally advanced immigration regimes in the EU, reducing administrative overhead and increasing transparency for some 600,000 foreign residents. It also supports the government’s broader agenda to attract highly skilled talent while tightening controls on irregular migration.
