Late on 30 April Poland’s Office for Foreigners quietly posted an important notice on the brand-new MOS 2.0 portal—the country’s case-management system for all residence-permit applications. The update clarifies that, from now on, every foreign national who files an electronic application must attach proof of two separate payments: the PLN 340 stamp duty for granting the permit and the PLN 100 fee for issuing the physical residence card. Although the MOS portal had already launched on 27 April, yesterday’s clarification settles a point that had worried many employers and mobility advisers: whether the old, in-person “pay at the voivodeship cash-desk” option would survive the digital switchover. It will not. Applicants have to make the payments online (or at a bank branch) in advance and upload the receipts with their e-forms; missing proofs will trigger an automatic request for supplementation and delay processing.
![Poland reminds migrants to pay new online stamp duties as MOS 2.0 portal goes live]()
Companies and individuals who find the new procedure daunting can lean on third-party facilitators such as VisaHQ, which already incorporates Poland’s latest e-government requirements into its online workflow. Through its dedicated Poland page (https://www.visahq.com/poland/), the platform can generate the correct fee instructions, supply downloadable payment templates and pre-screen uploaded receipts—helping HR teams avoid the “left without consideration” scenario and keeping assignments on schedule.
Poland hosts more than 1.1 million legally resident foreigners, and corporate mobility teams file tens of thousands of renewals each quarter. By moving the entire workflow online—data entry, document uploads, biometric appointments and now payment receipts—the authorities hope to cut administrative backlogs by 30 percent once staff are fully trained. For HR departments the practical takeaway is straightforward: update internal check-lists immediately. When onboarding new hires or extending assignments, payroll or mobility specialists must generate the two payment confirmations before they lock and submit the MOS application. The Office for Foreigners warns that applications without correct fees will be “left without consideration,” meaning they are treated as never filed—potentially jeopardising lawful stay and work continuity. The online-only approach is also a dress rehearsal for Poland’s wider digital-government push. Officials say lessons learned in MOS will inform future upgrades to the praca.gov.pl work-permit portal and to the Entry/Exit System (EES) interface that border guards use to verify residence-card data. In the short term, however, the message to employers is clear: no e-receipts, no case number.
Companies and individuals who find the new procedure daunting can lean on third-party facilitators such as VisaHQ, which already incorporates Poland’s latest e-government requirements into its online workflow. Through its dedicated Poland page (https://www.visahq.com/poland/), the platform can generate the correct fee instructions, supply downloadable payment templates and pre-screen uploaded receipts—helping HR teams avoid the “left without consideration” scenario and keeping assignments on schedule.
Poland hosts more than 1.1 million legally resident foreigners, and corporate mobility teams file tens of thousands of renewals each quarter. By moving the entire workflow online—data entry, document uploads, biometric appointments and now payment receipts—the authorities hope to cut administrative backlogs by 30 percent once staff are fully trained. For HR departments the practical takeaway is straightforward: update internal check-lists immediately. When onboarding new hires or extending assignments, payroll or mobility specialists must generate the two payment confirmations before they lock and submit the MOS application. The Office for Foreigners warns that applications without correct fees will be “left without consideration,” meaning they are treated as never filed—potentially jeopardising lawful stay and work continuity. The online-only approach is also a dress rehearsal for Poland’s wider digital-government push. Officials say lessons learned in MOS will inform future upgrades to the praca.gov.pl work-permit portal and to the Entry/Exit System (EES) interface that border guards use to verify residence-card data. In the short term, however, the message to employers is clear: no e-receipts, no case number.
