Japan visa

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Letter from Media Company. A letter from the applicant's company. This must describe:
the name and position of the applicant
the duration of the assignment
the name and address of the Japanese branch of the company (if applicable)
the activities or responsibilities of the applicant in Japan
a statement that all expenses incurred in Japan are guaranteed

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of Japan and has at least 1 blank visa page (excluding the amendment pages).

Passport-type photograph. Include a passport style photo (2"x2"), with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Visa Copies. Copies of any visas needed for the current trip.

Complete itinerary. A confirmed reservation record of round trip tickets or detailed itinerary showing all intermediary countries between Japan and return to the United States. The applicant's name must be on itinerary. Please do not purchase tickets until your visa has been issued.

Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Letter from Media Company. A letter from the applicant's company. This must describe:
• the name and position of the applicant
• the duration of the assignment
• the name and address of the Japanese branch of the company (if applicable)
• the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Letter from Media Company. A letter from the applicant's company. This must describe:
• the name and position of the applicant
• the duration of the assignment
• the name and address of the Japanese branch of the company (if applicable)
• the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract. Must be signed by the prospective employer and include the details of employment in Japan.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. The letter of authorization. Please download, print and complete the authorization letter to allow VisaHQ to process your application. Please note your name, address, and the details of any dependents on this letter MUST be typed.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Letter from Media Company. A letter from the applicant's company. This must describe:
• the name and position of the applicant
• the duration of the assignment
• the name and address of the Japanese branch of the company (if applicable)
• the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Certificate of Eligibility. Validity of the Certificate of Eligibility is 3 months from date of issue. Therefore, please beware that you must obtain the Japan visa and enter Japan within 3 months from the date of issue of the Certificate of Eligibility.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Visa Copies. Copies of any visas needed for the current trip.

Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

Authorization Letter. Complete and sign the authorization form for Japan.

Complete itinerary. A confirmed reservation record of round trip tickets or detailed itinerary showing all intermediary countries between Japan and return to the United States. The applicant's name must be on itinerary.

Letter from Media Company. A letter from the applicant's company. This must describe:
• the name and position of the applicant
• the duration of the assignment
• the name and address of the Japanese branch of the company (if applicable)
• the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

Authorization Letter. A letter authorizing VisaHQ to submit your application on your behalf. Please leave the Visa Agent line blank on the authorization letter.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Police report. An applicant with an arrest or criminal record must provide a copy of his/her court and/or arrest record (including cases that ended with an acquittal or pardon), along with an English translation of those documents if they are in any language other than English. In case there was no trial, please provide a letter that explains in detail, the circumstances surrounding the arrest. Please provide details about the charges, time served, fees paid, and probation (if any).

Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

Authorization Letter. Complete and sign the authorization form for Japan.

Declaration Form. One completed and signed declaration form.

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Please provide original passport, sign your passport, and check that you have at least one blank visa page.

Passport-type photograph. Passport-type photograph. 2X1.4 inch photograph on glossy photo paper must be taken within the last six months with plain background.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of Home Address. Copy of CA/AZ Driver License or CA/AZ ID. If ID does not list current address, please provide a utility bill copy.

Pre-paid self-addressed return envelope and release of liability. Please submit a PREPAID return envelope with tracking and completed Release of Liability. You can use USPS (Priority or Express) or FedEx (no handwritten airbills). Please do not use UPS as we do not have a daily pick-up.

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Letter from Media Company. A letter from the applicant's company. This must describe:
• the name and position of the applicant
• the duration of the assignment
• the name and address of the Japanese branch of the company (if applicable)
• the activities or responsibilities of the applicant in Japan • a statement that all expenses incurred in Japan are guaranteed.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include 2 passport style photos, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. Completed and signed authorization form for Japan.
Authorized person's full name must be PVM
The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
Date of Birth and Passport fields must be left blank.
Form must be handwritten.

Letter from Media Company. A letter from the applicant's company. This must describe:
• the name and position of the applicant
• the duration of the assignment
• the name and address of the Japanese branch of the company (if applicable)
• the activities or responsibilities of the applicant in Japan
• a statement that all expenses incurred in Japan are guaranteed.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. Completed and signed authorization form for Japan.
Authorized person's full name must be PVM
The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
Date of Birth and Passport fields must be left blank.
Form must be handwritten.

Business Support Letter. A support letter from the sending company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa. Here is the sample format for this letter.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Authorization Letter. Completed and signed authorization form for Japan.
Authorized person's full name must be PVM
The address must be "2332 Galiano St, 2nd Floor, Coral Gables, FL 33134
Date of Birth and Passport fields must be left blank.
Form must be handwritten.

Business Support Letter. A support letter from the sending company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa. Here is the sample format for this letter.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of residency. Copy of driver's license or state issued ID, signed lease agreement, OR major utility bill (Water, Gas, Electric, Sewage) for the most recent month, showing the applicant's name and current address. The address must not contain a PO Box. Address MUST match home address in your applicant profile. You must live in our jurisdiction to apply for your visa.
• If married, any above document in spouse's name, copy of marriage certificate and NOTARIZED declaration of the spouse confirming applicant lives at the same address.
• For children living with a parent, any above document in a parent's name and copy of birth certificate.

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. A digital passport-type photograph taken within the last 6 months. Must be 2 inches x 2 inches. This may be taken using a cell phone against a white wall provided if it meets the standards of a passport-type photograph.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Itinerary. A copy of round trip tickets or detailed itinerary for the duration of the trip. The applicant's name must be on itinerary.

Invitation Letter. An invitation from the host company which introduces the applicant, states the nature of the trip, and specifies the type and desired validity of the visa.

Business Letter. A soft/hard copy of business letter from the sending company. The letter should be printed on the company letterhead stationery, addressed to "The Consulate of Japan, Visa Section", and signed by a senior manager. The business letter must adhere to the following guidelines: Briefly introduce the applicant (please specify employment status/position held in the company by applicant). State the nature of the business to be conducted (i.e. nature of contracting, etc.) and the names and addresses of companies to be contacted in Japan. Specify the Type and desired Validity of the visa (i.e. a one year multiple entry business visa). Guarantee of sufficient funds for travel. In the event the applicant is self-employed, please mention the nature of business conducted in Japan in the application under "Other" in paragraph 1.15. Specify the place of accommodation in Japan.

Medical Certificate. Please attach a health form.

Letter of Invitation. Letter of Invitation from company in Japan.

Guarantee Letter. Guarantee Letter from company in Japan.

Certificate of Employment. Signed and Dated Certificate of Employment from US company
• Must be on company letterhead
• Copies are accepted

Certificate for Completion of Registration. Copy of the Certificate for completion of registration to the ERFS system.
To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate.

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies). U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form.
(Fillable) https://www.mofa.go.jp/files/000124525.pdf
(Non-Fillable) https://www.mofa.go.jp/files/000124528.pdf
• Please type or print legibly in black/blue ink (no pencil).
• Please do not leave any questions blank (Please write N/A if the question does not apply to you)
• Your signature must match your passport signature.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses

U.S. Visa Status for Non-U.S. Citizens (Please submit both Originals and Photo copies).
• Permanent Resident (Green Card / Advanced Parole, and/or I-551) & copy.
• H1B stamp & copy / L-1 & copy / I-797 & copy.
• F-1 stamp & copy AND I-20(with a valid school signature to travel) & copy.
• J-1 stamp & copy AND DS-2019(with a valid signature to travel) & copy.
• Employment Authorization Card (if applicable) & copy.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of residency. Such as your California/Nevada Driver’s license/ID card, utility bill, bank statement, etc. showing your current address.
• You must live in our jurisdiction to apply for your visa. (Northern and Central California & Nevada)
• https://www.sf.us.emb-japan.go.jp/itpr_en/e_m01_02_01.html

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

Visa application form. The completed and signed Japan visa application form, see sample here. Your travelers signature on the visa application form must match their signature in their passport.

Original passport. Current passport, valid for at least 6 months and containing at least 2 blank “VISAS” pages.

Passport-type photograph. One 2'x 2' passport-type photo taped to application form. Must be taken within the last 6 months, with white Background and NO glasses.

Copy of the Certificate for completion of registration to the ERFS system. To obtain a Certificate for​ completion of registration to the ERFS system, a receiving organization located in Japan (e.g., inviting/employing companies) needs to complete the prescribed application through the Entrants Returnees Follow-up System (ERFS). After the application, “Certificate for completion of Registration to the ERFS system (受付済証：Uketsukezumisho)”will be issued. Due to the revocation of New Border Measures (19), all previously-issued screening certificates shall be void, and receiving organizations should obtain a new certificate. Further information for receiving organizations can be found here.

Proof of Home Address. Documents showing your place of residence, such as Mortgage Statements, Rental Agreements, etc.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Letter from Media Company. A letter from the applicant's company. This must describe:
the name and position of the applicant
the duration of the assignment
the name and address of the Japanese branch of the company (if applicable)
the activities or responsibilities of the applicant in Japan
a statement that all expenses incurred in Japan are guaranteed

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. Must be 2 x 2 inches. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Proof of status. A notarized copy of immigration status in the country of residence such as a resident card, work, or study permit. VisaHQ cannot assist US B1/B2 visa holders at this time.

Complete itinerary. A copy of round trip tickets or detailed itinerary showing all intermediary countries between your destination and return to country of origin. The applicant's name must be on itinerary.

Conference invitation. Letter of Reasons for Invitation from your visiting company or conference organizer in Japan;
Conference Letter from your local company in the U.S.
As well as materials showing the information about the conference in Japan.

Medical Certificate. Please attach a health form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Employment. Work certificate. Please provide a copy of the applicant's employment contract.

Certificate of Eligibility. A Certificate of Eligibility from the Immigration Bureau of Japan. You must obtain a visa and enter Japan within 3 months of the certificate's date of issue.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.

Visa application form. Fully completed and signed application form.

Original passport. The passport must be valid at least 6 months after the intended date of departure from the territory of the destination country and has at least 2 blank visa pages.

Passport-type photograph. Include a passport style photo, with a white background, taken within the last 6 months. You may also choose to upload a photo to your order for us to print. There is a charge associated with this service.

Certificate of Eligibility. Issued before a visa application by a regional immigration authority under the jurisdiction of the Ministry of Justice as evidence that the foreign national meets the conditions for landing in Japan, including the requirements that the activity in which the foreign national wishes to engage in Japan at the time of the landing examination is not fraudulent and is an activity that comes under a status of residence (excluding Temporary Visitor Status) stipulated in the Immigration Control Act.

Declaration Form. One completed and signed declaration form.