A notice published by the Siedlce District Labour Office on 31 March reminds employers nationwide that new fees for hiring foreigners took effect on 1 December 2025 but are now being strictly enforced as part of a digitised filing system. The charge for a seasonal work permit is PLN 100, while registering a simple employer declaration costs PLN 400—up from PLN 30 previously.
![Poland updates work-permit fee schedule and narrows fast-track list for foreign hires]()
At this juncture, many employers are turning to VisaHQ for assistance; our Poland-focused team can prepare and submit praca.gov.pl applications, calculate the correct fees, and advise whether a seasonal permit, full work permit or forthcoming CUKR residence route best matches a candidate’s profile—helping HR departments avoid costly rejections. For details, visit https://www.visahq.com/poland/
At the same time, Georgia has been removed from the list of nationals eligible for the ultra-light ‘employer declaration’ pathway. Only citizens of Armenia, Belarus, Moldova and Ukraine can still be hired via this fast-track, six-month scheme; all others now require a full work permit or the forthcoming CUKR residence route. The changes are rooted in Poland’s 20 March 2025 Act on Conditions for Entrusting Work to Foreigners, which is phasing out paper filings in favour of the praca.gov.pl e-platform. Companies that still submit hard-copy forms risk refusals or processing delays. Employers must also update declarations within four days of any job-description change, or the work can be deemed illegal—an issue flagged by auditors during recent labour-inspectorate spot checks. For global mobility teams, the headline is cost and compliance. Budgeting for seasonal staff—particularly in agriculture, hospitality and warehousing—must now factor in higher upfront fees, while relocation advisers should confirm that Georgian transferees apply for standard permits. Firms should also incorporate digital-signature tools into HR workflows to meet the e-submission mandate, which becomes compulsory nationwide in January 2027.
At this juncture, many employers are turning to VisaHQ for assistance; our Poland-focused team can prepare and submit praca.gov.pl applications, calculate the correct fees, and advise whether a seasonal permit, full work permit or forthcoming CUKR residence route best matches a candidate’s profile—helping HR departments avoid costly rejections. For details, visit https://www.visahq.com/poland/
At the same time, Georgia has been removed from the list of nationals eligible for the ultra-light ‘employer declaration’ pathway. Only citizens of Armenia, Belarus, Moldova and Ukraine can still be hired via this fast-track, six-month scheme; all others now require a full work permit or the forthcoming CUKR residence route. The changes are rooted in Poland’s 20 March 2025 Act on Conditions for Entrusting Work to Foreigners, which is phasing out paper filings in favour of the praca.gov.pl e-platform. Companies that still submit hard-copy forms risk refusals or processing delays. Employers must also update declarations within four days of any job-description change, or the work can be deemed illegal—an issue flagged by auditors during recent labour-inspectorate spot checks. For global mobility teams, the headline is cost and compliance. Budgeting for seasonal staff—particularly in agriculture, hospitality and warehousing—must now factor in higher upfront fees, while relocation advisers should confirm that Georgian transferees apply for standard permits. Firms should also incorporate digital-signature tools into HR workflows to meet the e-submission mandate, which becomes compulsory nationwide in January 2027.
