On 8 March 2026, Warsaw’s Multicultural Centre (Centrum Wielokulturowe) hosted the fourth annual "Women Migrants in Poland" forum, bringing together over 300 expatriate professionals, Ukrainian community leaders and HR practitioners to discuss gender and mobility. The event coincided with International Women’s Day and placed particular emphasis on the looming overhaul of residency rules for Ukrainian nationals. Panelists highlighted that female migrants are often concentrated in care and hospitality roles that fall outside Poland’s talent-attraction schemes. With the ‘UKR’ special act expiring, many risk losing legal work status unless employers proactively file standard permits. Speakers from EY and the Polish Humanitarian Action urged companies to adopt family-friendly relocation policies, noting that dependent visas remain rare in low-skilled categories.
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VisaHQ, an online visa and passport facilitation platform, can help employers and individual migrants navigate exactly these challenges. Through its dedicated Poland page (https://www.visahq.com/poland/), the service provides up-to-date guidance on work permits, dependent visas and long-term residence cards, offering multilingual document checklists and a single dashboard where HR teams can track applications in real time.
Workshops covered entrepreneurship visas, childcare access and mental-health support for trailing spouses. The city of Warsaw unveiled a pilot voucher for Polish-language courses targeting non-EU mothers returning to work after maternity leave. For global-mobility teams, the take-away is clear: new assignee packages should extend beyond the principal employee and anticipate documentation needs for spouses and adolescent children. Companies were encouraged to sponsor language training and integrate migrant-women networks into employee-resource groups. Organisers plan to publish a policy white paper summarising barriers to female mobility in Poland and will lobby the Ministry of Family and Social Policy to include gender metrics in its forthcoming immigration strategy. The recommendations could influence pending reforms on electronic residence-permit filing slated for January 2027.
VisaHQ, an online visa and passport facilitation platform, can help employers and individual migrants navigate exactly these challenges. Through its dedicated Poland page (https://www.visahq.com/poland/), the service provides up-to-date guidance on work permits, dependent visas and long-term residence cards, offering multilingual document checklists and a single dashboard where HR teams can track applications in real time.
Workshops covered entrepreneurship visas, childcare access and mental-health support for trailing spouses. The city of Warsaw unveiled a pilot voucher for Polish-language courses targeting non-EU mothers returning to work after maternity leave. For global-mobility teams, the take-away is clear: new assignee packages should extend beyond the principal employee and anticipate documentation needs for spouses and adolescent children. Companies were encouraged to sponsor language training and integrate migrant-women networks into employee-resource groups. Organisers plan to publish a policy white paper summarising barriers to female mobility in Poland and will lobby the Ministry of Family and Social Policy to include gender metrics in its forthcoming immigration strategy. The recommendations could influence pending reforms on electronic residence-permit filing slated for January 2027.
