During a 23 February 2026 sitting of the Senate Committee on Administration and Internal Affairs, officials overseeing Poland’s migration-IT overhaul told lawmakers that the second-generation Moduł Obsługi Spraw (MOS 2.0) platform is now in final user-acceptance testing and on track for a phased go-live starting 1 July. The system will replace all paper applications for temporary, permanent and EU long-term residence permits and eventually integrate with the Central Registry of Foreigners (CUKR). Deputy Interior Minister Maciej Duszczyk conceded that 2026 would be a “break-through—but also a difficult year” for voivodeship offices, which must scan some 800,000 legacy files—many belonging to Ukrainian nationals—into the new workflow. He asked senators to back an emergency hiring bill that would add 600 clerical staff and allocate PLN 120 million for scanners and training.
![Senate committee warns of ‘MOS 2.0 crunch’ as digital-only residence system enters final testing phase]()
Whether you are an HR manager, global mobility adviser, or an individual applicant, VisaHQ can streamline every step of the Polish permit process—from preparing MOS-compatible electronic forms and securing trusted-profile e-signatures to scheduling biometrics and couriering passports. Visit https://www.visahq.com/poland/ to learn how our Warsaw-based team can keep your filings compliant and on schedule as MOS 2.0 comes online.
For mobility stakeholders the hearing provided rare operational detail. Test participants reported that MOS 2.0 will assign time-stamped queue numbers the moment an online form is submitted, ending today’s practice of physically queuing outside immigration offices. Employers will be able to track case progress in real time and upload missing documents electronically, but the system will automatically lock an application if an applicant changes employer mid-process—triggering a fresh filing and fee. The committee also confirmed that work-permit fees will quadruple on 1 May 2026 (PLN 100 → PLN 400 for local hires; PLN 200 → PLN 800 for secondees), aligning costs with the EU average and funding the digital transition. Senators called on the government to launch an English-language MOS user guide and to delay fee hikes for SMEs, but the Interior Ministry argued that “cost-reflective pricing” could not wait. Companies should therefore accelerate any pending in-country permit extensions and budget for higher fees in Q2-Q3. HR teams are also advised to secure trusted-profile e-signatures for foreign employees, which MOS 2.0 will require for all applicants over 18.
Whether you are an HR manager, global mobility adviser, or an individual applicant, VisaHQ can streamline every step of the Polish permit process—from preparing MOS-compatible electronic forms and securing trusted-profile e-signatures to scheduling biometrics and couriering passports. Visit https://www.visahq.com/poland/ to learn how our Warsaw-based team can keep your filings compliant and on schedule as MOS 2.0 comes online.
For mobility stakeholders the hearing provided rare operational detail. Test participants reported that MOS 2.0 will assign time-stamped queue numbers the moment an online form is submitted, ending today’s practice of physically queuing outside immigration offices. Employers will be able to track case progress in real time and upload missing documents electronically, but the system will automatically lock an application if an applicant changes employer mid-process—triggering a fresh filing and fee. The committee also confirmed that work-permit fees will quadruple on 1 May 2026 (PLN 100 → PLN 400 for local hires; PLN 200 → PLN 800 for secondees), aligning costs with the EU average and funding the digital transition. Senators called on the government to launch an English-language MOS user guide and to delay fee hikes for SMEs, but the Interior Ministry argued that “cost-reflective pricing” could not wait. Companies should therefore accelerate any pending in-country permit extensions and budget for higher fees in Q2-Q3. HR teams are also advised to secure trusted-profile e-signatures for foreign employees, which MOS 2.0 will require for all applicants over 18.
