Companies across Sumatra were reminded this week that local public holidays can derail Chinese visa logistics. The Chinese Visa Application Service Centre (CVASC) in Medan shut on 16 January for the Islamic holiday Isra Mi’raj and only reopened on Monday, 19 January. Express files lodged on 13 January were released on the 15th, but all standard applications face at least a two-business-day delay—pushing some passport returns perilously close to the early-February Lunar-New-Year travel peak.
Medan’s CVASC, opened in 2024, serves six provinces and recently introduced a hybrid process of online pre-submission followed by in-person biometrics. The model creates pre-holiday bottlenecks as applicants scramble to beat cut-off times. VisaHQ advises redirecting urgent cases to Jakarta or Surabaya centres, which remained open, or using couriers to shuttle passports between cities.
The incident underscores a broader compliance issue: Chinese consular posts worldwide follow host-country holiday calendars, not those of mainland China. Mobility teams must therefore map local religious observances months ahead and adjust assignment start-dates or flight bookings accordingly.
![Medan Chinese visa centre’s holiday closure delays Lunar-New-Year paperwork]()
In this context, VisaHQ’s online platform can be a lifesaver by alerting mobility managers to upcoming consular closures and by rerouting applications to alternative centres when possible. Through its dedicated China visa portal (https://www.visahq.com/china/), the service pre-screens paperwork, secures new fingerprint appointments, and coordinates door-to-door courier delivery—helping travelers stay on schedule even when sudden shutdowns occur.
For Indonesian executives travelling to China, the delay may force last-minute changes to supplier audits or plant inspections. Chinese expatriate families working on resource projects in Sumatra were also caught off-guard while trying to finalise Q- or S-category visas before heading home for Spring Festival.
The CVASC reiterates that first-time applicants and those whose fingerprints are older than five years must still attend in person—meaning lost processing days cannot be recovered by postal submissions.
Medan’s CVASC, opened in 2024, serves six provinces and recently introduced a hybrid process of online pre-submission followed by in-person biometrics. The model creates pre-holiday bottlenecks as applicants scramble to beat cut-off times. VisaHQ advises redirecting urgent cases to Jakarta or Surabaya centres, which remained open, or using couriers to shuttle passports between cities.
The incident underscores a broader compliance issue: Chinese consular posts worldwide follow host-country holiday calendars, not those of mainland China. Mobility teams must therefore map local religious observances months ahead and adjust assignment start-dates or flight bookings accordingly.
In this context, VisaHQ’s online platform can be a lifesaver by alerting mobility managers to upcoming consular closures and by rerouting applications to alternative centres when possible. Through its dedicated China visa portal (https://www.visahq.com/china/), the service pre-screens paperwork, secures new fingerprint appointments, and coordinates door-to-door courier delivery—helping travelers stay on schedule even when sudden shutdowns occur.
For Indonesian executives travelling to China, the delay may force last-minute changes to supplier audits or plant inspections. Chinese expatriate families working on resource projects in Sumatra were also caught off-guard while trying to finalise Q- or S-category visas before heading home for Spring Festival.
The CVASC reiterates that first-time applicants and those whose fingerprints are older than five years must still attend in person—meaning lost processing days cannot be recovered by postal submissions.
