Poland’s Office for Foreigners has rolled out a new edition of the temporary-residence application (Form K) on its Moduł Obsługi Spraw (MOS) portal, effective 1 December 2025. The redesigned smart-PDF incorporates dynamic drop-down menus, context-sensitive help in seven languages and built-in validation that blocks submission if mandatory fields are left blank. According to MOS administrators, the upgrade aims to reduce the 40 percent rejection rate caused by incomplete or wrongly completed forms at voivodeship offices.
Applicants now begin the process entirely online, generate a bar-coded PDF and then print and sign it for their in-person appointment; a fully paperless end-to-end flow is promised for late 2026 once electronic signatures are enabled. A new annex requests the applicant’s PESEL (Polish personal ID) number and employment classification code to improve data matching with the Social Insurance Institution (ZUS).
![Poland Launches Updated Online Application for Temporary Residence]()
The change coincides with the shutdown of the controversial INPOL booking calendar in Warsaw, which brokers had exploited to sell scarce appointments. Under the new system, filing order is determined by the timestamp of the MOS submission, a move officials say creates an “equal, bot-proof” queue.
For employers, the practical benefit is clarity: HR teams can pre-populate the form for assignees, attach bilingual offer letters and spot errors before the assignee travels to Poland. Immigration counsel advise updating internal checklists immediately and circulating the new form to business travellers who plan to file renewal applications in December or January.
State authorities have cautioned that transitional glitches—such as slow load times and duplicate entries—may occur this week. However, early users report that the guided wizard cuts preparation time by roughly one-third compared with the previous static PDF. If successful, the MOS revamp could become the backbone of Poland’s broader strategy to digitise all residence-permit processes by 2027.
Applicants now begin the process entirely online, generate a bar-coded PDF and then print and sign it for their in-person appointment; a fully paperless end-to-end flow is promised for late 2026 once electronic signatures are enabled. A new annex requests the applicant’s PESEL (Polish personal ID) number and employment classification code to improve data matching with the Social Insurance Institution (ZUS).
The change coincides with the shutdown of the controversial INPOL booking calendar in Warsaw, which brokers had exploited to sell scarce appointments. Under the new system, filing order is determined by the timestamp of the MOS submission, a move officials say creates an “equal, bot-proof” queue.
For employers, the practical benefit is clarity: HR teams can pre-populate the form for assignees, attach bilingual offer letters and spot errors before the assignee travels to Poland. Immigration counsel advise updating internal checklists immediately and circulating the new form to business travellers who plan to file renewal applications in December or January.
State authorities have cautioned that transitional glitches—such as slow load times and duplicate entries—may occur this week. However, early users report that the guided wizard cuts preparation time by roughly one-third compared with the previous static PDF. If successful, the MOS revamp could become the backbone of Poland’s broader strategy to digitise all residence-permit processes by 2027.
