VisaHQ handles the visa paperwork so your relocation specialists focus on housing, schools, and quality-of-life services. Automated requirements, document verification, and real-time tracking across 200+ countries — integrated with your RMC platform.
Relocation companies orchestrate every detail of an international move — housing, schools, shipping, settling. But visa processing is the one piece they can't control. When a visa delays, the start date slips, the corporate client loses confidence, and your team takes the blame.
Assignees are ready to relocate. Houses are booked. Schools are enrolled. But the visa isn't ready. Start dates slip. Corporate clients ask why their relocation partner couldn't deliver. Your RMC is left apologizing for forces beyond your control.
Relocating a manager to Germany? The spouse might need their own work authorization. The kids might need dependent visas. Rules differ by nationality, destination, and route. No one specialist knows all 200+ countries, and mistakes trigger RFEs that delay everything.
Family visa rules are complex and territory-specific. Bundle the employee, spouse, and two kids together, and you're managing four separate applications with four different requirement sets. One missing document in any application delays the entire family move.
Each country has different compliance rules, reporting requirements, and audit standards. When you're managing relocations across multiple destinations simultaneously, compliance becomes a coordination nightmare. One mistake puts your RMC and client at risk.
Adding more assigned families means more visa casework. Without automation, the only way to handle volume is hiring more visa coordinators — adding overhead that compresses your margins and requires constant training on evolving rules.
Your HR team handles the assignment. Your RMC handles logistics. Your immigration partner handles visas. No integration means three handoffs, three opportunities for miscommunication, three chances for documents to get lost or deadlines to be missed.
VisaHQ removes the visa bottleneck from your relocation workflows so you can guarantee assignee start dates. Real-time requirements, family visa bundling, and centralized compliance — all integrated with your RMC platform.
Enter assignee nationality and destination country. VisaHQ instantly returns visa options, processing timelines, and document requirements specific to their nationality. No manual research, no outdated checklists, no surprises.
Upload the employee, spouse, and dependents together. VisaHQ generates a consolidated family visa roadmap showing each family member's requirements. One unified checklist, one submission timeline, one dashboard to track every family member's progress.
VisaHQ connects directly to Equus, Topia, AssignmentPro, and other RMC platforms. Assignee data syncs automatically, visa requirements feed back into your system, and status updates notify HR and relocation teams in real time. No switching between platforms.
Track compliance obligations by country and assignee. Understand reporting deadlines, tax treaty implications, and audit requirements before your corporate clients are blindsided by regulatory questions. Compliance visibility that protects you.
Give your HR clients a branded assignee portal. They invite transferees, who upload documents, track visa status, and receive notifications in your branding. Strengthens client relationships and reduces intake calls to your team.
Assignees upload documents through the portal. VisaHQ verifies completeness, validity, and formatting against embassy standards before submission. Missing documents and formatting errors are caught automatically — before they become RFEs that delay the entire relocation.
VisaHQ integrates into your relocation workflow. Your specialists manage the move; we handle the visa layer.
Enter assignee nationality, destination, family composition, and start date into VisaHQ. Our engine instantly returns visa options, processing timelines, and consolidated family requirements.
Assignee and family members upload documents through the branded portal. VisaHQ verifies each document against current embassy standards — no more incomplete submissions, no RFEs.
Applications are submitted and tracked in real time. Automated status updates notify your relocation team and the assignee at every milestone. No manual follow-up needed. Real-time visibility into family visa progress.
Visas delivered, assignee ready to travel, start date met. Complete documentation for compliance reporting. Relocation timeline stays on track because the visa layer is automated.
Relocation companies succeed when they deliver on commitments. VisaHQ eliminates the visa delays that derail timelines. Faster processing, fewer delays, and happier corporate clients — which means more repeat business and higher retention.
A relocation coordinator spending 8-12 hours managing one assignee's visa case represents significant overhead. With VisaHQ handling requirements research, family bundling, document verification, and status tracking, that same coordinator processes a family move in under 2 hours.
For an RMC managing 100 relocations per year, that's the difference between needing 2.5 visa coordinators and needing 0.5 — freeing your specialists to focus on housing, schools, and services.
VisaHQ scales with your relocation business — whether you're a boutique RMC handling 25 relocations per year or a global leader like Cartus or Sirva managing thousands.
Deliver white-glove relocation services without hiring dedicated visa coordinators. VisaHQ acts as your back-office visa team — managing requirements, families, and compliance so your specialists focus on service.
Scale relocations across multiple geographies without scaling your visa team. VisaHQ integrates with your RMS, centralizes family case management, and provides the audit trail corporate clients demand.
Enterprise-grade visa automation across thousands of relocations. White-label capabilities, API-first integration, dedicated compliance support, and the flexibility to handle the world's most complex global mobility programs.
VisaHQ connects seamlessly to the relocation management systems you already use. Data flows automatically, no manual handoffs, no switching between platforms.
Choose your path: activate your RMC portal instantly, or schedule a tailored walkthrough with our global mobility specialists.
Get instant access to relocation visa processing, family bundling, and centralized compliance tracking across 200+ countries — integrated with your RMS and branded with your identity.
Check your inbox for portal credentials. Your relocation visa dashboard is ready — submit your first assignee case to begin.
Managing complex multi-country relocations? Our specialists will review your RMC workflows and build a tailored integration and training plan.
A VisaHQ global mobility specialist will reach out within 24 hours to schedule your RMC's integration review.
VisaHQ integrates directly with Equus, Topia, AssignmentPro, and other RMS platforms via API. Assignee data syncs automatically when you create a relocation case in your RMS, visa requirements are generated in real time, and status updates flow back into your workflows. No manual data entry, no context switching between platforms. Your team works in the system they already know.
Yes. VisaHQ bundles employee, spouse, and dependent visa requirements together automatically. Family visa rules vary dramatically by origin country, destination, and number of dependents. Our system handles all those complexities. Upload one family profile and get a consolidated requirements checklist for all family members moving together. Track each family member's progress in a unified dashboard.
Yes. Our real-time requirements engine tracks visa processing timelines, document-gathering dependencies, and compliance deadlines across all 200+ countries. When a visa is at risk of delay or documents are missing, the system alerts your team and the assignee immediately. Proactive problem-solving prevents delays from becoming missed start dates.
Multi-country transfers are complex — visa rules differ by origin and destination, tax treaties apply, and some destinations have nationality restrictions. VisaHQ tracks all compliance rules for each leg of the journey and maintains a complete audit trail. Your team and corporate clients stay protected, and your RMC stays liability-free with centralized compliance tracking.
Yes. VisaHQ provides a fully white-labeled assignee portal so your corporate clients see your RMC's branding when their employees upload documents, track visa status, and receive updates. This strengthens your relationship with corporate HR departments and reduces intake calls to your team. Your clients feel like they're using your platform, not a third-party tool.
Manual visa coordination is the biggest bottleneck in relocation workflows. VisaHQ eliminates that bottleneck by automating requirements research, family bundling, document collection, verification, and status tracking. Your coordinators spend less time on visa logistics and more time on the services clients actually value — house hunting, school research, settling in. Same headcount, higher capacity, happier clients.
Tailored visa & immigration services for every industry