A last-minute reminder from the Ministry of Labour and Social Affairs (MPSV) confirms that, as of today, every Czech employer who hires or off-boards a third-country national must report the change exclusively through the new Jednotné měsíční hlášení zaměstnavatele (JMHZ) portal. Until midnight on 31 March, companies could still comply with their statutory information duty by e-mailing an “Informační karta” (start of employment) or a “Sdělení” (end of employment) to the local Labour Office. Those channels are now switched off; any attempt to submit a paper form or ad-hoc e-mail will be rejected. The JMHZ roll-out caps a two-year digitalisation drive that began in mid-2024 and is meant to free up labour-office staff for enforcement instead of data entry. Practically, companies have three ways to comply: (1) log into the web form with a data-box ID or BankID; (2) upload an XML file via data-box; or (3) connect their HR system directly to MPSV’s API. Each XML message can cover up to 10 workers, and proxy submission is allowed where a power of attorney has been issued—useful for global mobility providers managing multiple clients. Failure to report on time (within 10 days of the event) attracts fines of up to CZK 100,000.
![Czech Employers Must Use New JMHZ Digital Portal for All Foreign-Worker Notifications From 1 April 2026]()
If navigating these new obligations feels daunting, VisaHQ can step in to help. Our Prague-based team assists with work-permit filings, passport logistics, and can align your company’s data flows with the JMHZ portal—minimizing risk of penalties while keeping your mobility program on track. Discover more at https://www.visahq.com/czech-republic/
Global mobility teams should double-check that their Czech entities’ data-box credentials are active and that the new CZ-NACE 2025 codes are reflected in HRIS exports—the classification update went live on 20 January. Employers that use regional payroll vendors will need to sign an updated data-processing agreement, because the vendor will now be transmitting personal data (passport scans, residence-permit IDs) directly to the Labour Office’s servers. Immigration advisers warn that the first monthly filing cycle—due by 20 April for March hires—will be the real stress test. Multinationals with rotational assignees should prepare cheat sheets for line managers so that departures, early terminations, and intra-company transfers are flagged to mobility in real time. The Labour Office has indicated it will show leniency in April but will begin audits in May; penalties can include a temporary freeze on labour-market testing, effectively blocking new work-permit applications for non-EU staff.
If navigating these new obligations feels daunting, VisaHQ can step in to help. Our Prague-based team assists with work-permit filings, passport logistics, and can align your company’s data flows with the JMHZ portal—minimizing risk of penalties while keeping your mobility program on track. Discover more at https://www.visahq.com/czech-republic/
Global mobility teams should double-check that their Czech entities’ data-box credentials are active and that the new CZ-NACE 2025 codes are reflected in HRIS exports—the classification update went live on 20 January. Employers that use regional payroll vendors will need to sign an updated data-processing agreement, because the vendor will now be transmitting personal data (passport scans, residence-permit IDs) directly to the Labour Office’s servers. Immigration advisers warn that the first monthly filing cycle—due by 20 April for March hires—will be the real stress test. Multinationals with rotational assignees should prepare cheat sheets for line managers so that departures, early terminations, and intra-company transfers are flagged to mobility in real time. The Labour Office has indicated it will show leniency in April but will begin audits in May; penalties can include a temporary freeze on labour-market testing, effectively blocking new work-permit applications for non-EU staff.
