The Ministry of Family, Labour and Social Policy has published a draft decree that will increase the statutory daily allowance for domestic business travel from PLN 45 to PLN 60—its first adjustment since 2022. Lump-sum reimbursements for local transport and overnight accommodation ceilings will rise proportionally. For international trips, per-diem rates climb for key trading partners, including Germany (to €65) and the United States (to US$80).(leglobal.law)
Although the regulation formally covers public-sector employees, Article 77^5 of Poland’s Labour Code makes government figures the mandatory minimum for private employers unless a higher rate is set in internal policies. In practice, thousands of multinationals mirror the state schedule, so payroll and travel managers should expect cost increases once the measure is published in the Journal of Laws—potentially as early as mid-March. A 14-day vacatio legis means the new rates could take effect before the Easter travel peak.
![Draft regulation raises Polish per-diem to PLN 60 and ups foreign travel caps]()
Organizations coordinating cross-border assignments may also need to review visa and permit requirements. VisaHQ’s Poland portal (https://www.visahq.com/poland/) streamlines the application process for business travelers, offering up-to-date guidance on entry rules, document preparation, and courier submission services, allowing HR teams to focus on policy changes rather than paperwork.
Trips that begin under the old scheme and end after the new one starts must be split and settled at two different rates, adding administrative complexity for HR Shared-Service Centres. Finance teams may wish to pre-adjust travel budgets; the ministry justified the 33 percent hike by citing inflation and a 27 percent jump in average hotel prices since the last review.
For inbound assignees on local contracts, higher per-diems could influence the tax-free portion of travel reimbursements, while host entities bearing cross-charge costs for regional projects should revisit project pricing assumptions.
Although the regulation formally covers public-sector employees, Article 77^5 of Poland’s Labour Code makes government figures the mandatory minimum for private employers unless a higher rate is set in internal policies. In practice, thousands of multinationals mirror the state schedule, so payroll and travel managers should expect cost increases once the measure is published in the Journal of Laws—potentially as early as mid-March. A 14-day vacatio legis means the new rates could take effect before the Easter travel peak.
Organizations coordinating cross-border assignments may also need to review visa and permit requirements. VisaHQ’s Poland portal (https://www.visahq.com/poland/) streamlines the application process for business travelers, offering up-to-date guidance on entry rules, document preparation, and courier submission services, allowing HR teams to focus on policy changes rather than paperwork.
Trips that begin under the old scheme and end after the new one starts must be split and settled at two different rates, adding administrative complexity for HR Shared-Service Centres. Finance teams may wish to pre-adjust travel budgets; the ministry justified the 33 percent hike by citing inflation and a 27 percent jump in average hotel prices since the last review.
For inbound assignees on local contracts, higher per-diems could influence the tax-free portion of travel reimbursements, while host entities bearing cross-charge costs for regional projects should revisit project pricing assumptions.
