Poland has flipped the switch on the most radical overhaul of its immigration system since EU accession. From 1 January 2026 every temporary-stay (residence) permit—whether for new foreign assignees, EU Blue-Card renewals or accompanying family—must be filed exclusively through the Moduł Obsługi Spraw (MOS) e-portal. Paper dossiers handed to any of the sixteen voivodeship offices are now legally treated as “not filed”, leaving HR teams and relocation providers scrambling to migrate workflows overnight. (visahq.com)
Officials claim the end-to-end digital pipeline will shave 30 % off average adjudication times, yet the first week produced session time-outs, e-signature upload errors and frantic screen-grabs to prove timely submission. Companies report that preparing a case in the Polish-only interface takes two to three extra hours unless staff have been trained as MOS “power users”. The Interior Ministry promises a multilingual interface by July, but has not committed funding. (visahq.com)
![Poland’s MOS Portal Goes Live as Residence-Permit Fees Quadruple]()
VisaHQ’s Warsaw-based team can step in as an extension of HR, handling MOS account set-up, vetted e-signature issuance and round-the-clock portal monitoring. Through its self-service dashboard (https://www.visahq.com/poland/) clients can preview document checklists, track each upload in real time and receive instant alerts when an interrupted session threatens status. This bench of Polish-speaking specialists is proving invaluable to multinationals still training their own “power users.”
The reform comes with sticker shock. Standard residence-permit fees have jumped from PLN 100 to PLN 400, posted-worker permits to PLN 800 and national (D-type) visas to €200. Budget cycles closed only weeks ago are already blown, forcing mobility managers to re-issue cost projections and amend assignment letters. Early adopters praise real-time case tracking yet warn that an interrupted upload wipes the file—meaning the foreign national may suddenly be without legal status. (visahq.com)
Strategically, the MOS launch only covers temporary-stay permits; permanent residence, citizenship, seasonal-worker and EU Blue-Card filings will migrate later in 2026. Companies that invest now in qualified e-signatures and centralised know-how will glide through phase-two, while laggards risk compliance gaps that could trigger fines or deportations. Advisers urge firms to archive every confirmation screen and instruct travelling employees to carry printed MOS receipts until border-guard scanners are fully integrated. (visahq.com)
Officials claim the end-to-end digital pipeline will shave 30 % off average adjudication times, yet the first week produced session time-outs, e-signature upload errors and frantic screen-grabs to prove timely submission. Companies report that preparing a case in the Polish-only interface takes two to three extra hours unless staff have been trained as MOS “power users”. The Interior Ministry promises a multilingual interface by July, but has not committed funding. (visahq.com)
VisaHQ’s Warsaw-based team can step in as an extension of HR, handling MOS account set-up, vetted e-signature issuance and round-the-clock portal monitoring. Through its self-service dashboard (https://www.visahq.com/poland/) clients can preview document checklists, track each upload in real time and receive instant alerts when an interrupted session threatens status. This bench of Polish-speaking specialists is proving invaluable to multinationals still training their own “power users.”
The reform comes with sticker shock. Standard residence-permit fees have jumped from PLN 100 to PLN 400, posted-worker permits to PLN 800 and national (D-type) visas to €200. Budget cycles closed only weeks ago are already blown, forcing mobility managers to re-issue cost projections and amend assignment letters. Early adopters praise real-time case tracking yet warn that an interrupted upload wipes the file—meaning the foreign national may suddenly be without legal status. (visahq.com)
Strategically, the MOS launch only covers temporary-stay permits; permanent residence, citizenship, seasonal-worker and EU Blue-Card filings will migrate later in 2026. Companies that invest now in qualified e-signatures and centralised know-how will glide through phase-two, while laggards risk compliance gaps that could trigger fines or deportations. Advisers urge firms to archive every confirmation screen and instruct travelling employees to carry printed MOS receipts until border-guard scanners are fully integrated. (visahq.com)
