Poland has pushed the last big button of its 2025 immigration overhaul. As of 1 January 2026, every temporary-stay (residence) permit—whether for newly-arriving assignees, EU Blue-Card renewals or accompanying family members—must be filed through the Moduł Obsługi Spraw (MOS) portal. Paper dossiers delivered to any of the 16 voivodeship offices are now legally deemed “not filed”, forcing human-resources and mobility teams to migrate their processes overnight. The Interior Ministry claims the switch will cut average processing times by 30 %, but the first week produced time-outs, e-signature upload errors and a scramble for Polish-language screenshots to prove timely submission. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
The pivot to digital is accompanied by steep price hikes. The standard residence-permit fee has jumped from PLN 100 to PLN 400 and posted-worker permits to PLN 800. Consular tariffs mirror the rise, pushing the national (type D) visa to €200 and the Schengen (type C) visa to €90. Budgets drawn up only weeks ago are already blown and relocation quotations are being re-issued across the board. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
![Poland switches to online-only MOS portal as residence-permit fees quadruple]()
For organisations scrambling to adapt to the MOS-only regime, VisaHQ’s Poland desk can act as an outsourced compliance arm—securing Trusted Profile logins, arranging qualified e-signatures and lodging applications through the Polish-language portal on your behalf. A concise overview of services and transparent pricing is available at https://www.visahq.com/poland/.
For employers, the immediate headache is operational: assignees need a Trusted-Profile login or EU eID and a qualified electronic signature—items that can take a week to secure at peak times. Smaller companies report that the Polish-only interface is slowing case preparation by two to three hours. Immigration advisers recommend that staff take screenshots of every step, because a crashed MOS session wipes the submission without warning. Early adopters say real-time case tracking is a plus, but warn that the learning curve is real. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
Strategically, MOS phase-one covers only temporary-stay permits; permanent-residence, citizenship, seasonal-worker and EU Blue Card filings will migrate later in 2026. Companies that invest now in e-signature procurement, staff training and centralised “power-user” know-how will be best placed to comply, while laggards risk employees falling out of status. Mobility managers should update cost forecasts, revise offer letters to reflect higher government fees and warn travelling employees that a rejected MOS file is treated as never having been submitted—leaving the foreign national without legal grounds to remain or work in Poland. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
The pivot to digital is accompanied by steep price hikes. The standard residence-permit fee has jumped from PLN 100 to PLN 400 and posted-worker permits to PLN 800. Consular tariffs mirror the rise, pushing the national (type D) visa to €200 and the Schengen (type C) visa to €90. Budgets drawn up only weeks ago are already blown and relocation quotations are being re-issued across the board. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
For organisations scrambling to adapt to the MOS-only regime, VisaHQ’s Poland desk can act as an outsourced compliance arm—securing Trusted Profile logins, arranging qualified e-signatures and lodging applications through the Polish-language portal on your behalf. A concise overview of services and transparent pricing is available at https://www.visahq.com/poland/.
For employers, the immediate headache is operational: assignees need a Trusted-Profile login or EU eID and a qualified electronic signature—items that can take a week to secure at peak times. Smaller companies report that the Polish-only interface is slowing case preparation by two to three hours. Immigration advisers recommend that staff take screenshots of every step, because a crashed MOS session wipes the submission without warning. Early adopters say real-time case tracking is a plus, but warn that the learning curve is real. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
Strategically, MOS phase-one covers only temporary-stay permits; permanent-residence, citizenship, seasonal-worker and EU Blue Card filings will migrate later in 2026. Companies that invest now in e-signature procurement, staff training and centralised “power-user” know-how will be best placed to comply, while laggards risk employees falling out of status. Mobility managers should update cost forecasts, revise offer letters to reflect higher government fees and warn travelling employees that a rejected MOS file is treated as never having been submitted—leaving the foreign national without legal grounds to remain or work in Poland. ([visahq.com](https://www.visahq.com/news/2026-01-11/pl/poland-makes-mos-e-portal-the-only-filing-channel-as-residence-permit-fees-quadruple/))
