Poland’s long-planned digital immigration overhaul has moved from theory to everyday reality. From 1 January 2026 every temporary-stay (residence) permit application—including renewals for EU Blue-Card holders and accompanying family members—must be lodged exclusively through the Moduł Obsługi Spraw (MOS) on-line portal. Paper files delivered to any of the 16 voivodeship offices are now legally deemed “not filed,” which means employers and foreign staff had to migrate their processes overnight. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
The Interior Ministry argues that the switch will trim average processing times by 30 percent once early glitches are fixed. To finance extra case officers, cloud hosting and cyber-security, government fees leapt on the same day: the standard residence-permit charge climbed from PLN 100 to PLN 400 and posted-worker permits to PLN 800. Consular tariffs rose in tandem, pushing the national (type D) visa to €200 and the Schengen (type C) visa to €90. Mobility budgets drawn up only weeks earlier have therefore been blown wide open. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
If the switch feels overwhelming, VisaHQ can step in as a one-stop partner. Our Warsaw-based specialists manage the full MOS workflow, from securing qualified e-signature certificates and translating the Polish-only fields to troubleshooting upload errors and monitoring fee changes. Through a single dashboard, HR teams can track every visa or residence filing in real time and receive automated reminders before renewals are due—saving both time and compliance headaches. Explore the service options at https://www.visahq.com/poland/.
![Poland makes MOS e-portal the only filing channel as residence-permit fees quadruple]()
Early adopters welcome real-time case tracking, but many report “teething pains”: qualified e-signature certificates fail to upload, sessions time-out without warning, and the Polish-only interface leaves smaller employers scrambling for translators. Immigration advisers now tell corporate HR teams to screenshot every submission step and allow two to three extra hours per case until the portal stabilises. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
Strategically, MOS phase 1 is just the beginning. Permanent-residence, citizenship, seasonal-worker and EU Blue Card filings are scheduled to migrate to MOS in mid-2026, so companies that invest now in e-signature procurement, staff training and centralised “power-user” know-how will be best placed to comply. Those that do not risk employees falling out of status—and losing the right to work—because a paper file can no longer enter the queue. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
Practical tips for mobility managers: map MOS roles and privileges, update internal cost forecasts, revise offer letters to reflect higher government fees and build slack into onboarding timelines. Above all, remind travelling employees that a rejected MOS file is treated as never having been submitted—leaving the foreign national without legal grounds to remain or work in Poland.
The Interior Ministry argues that the switch will trim average processing times by 30 percent once early glitches are fixed. To finance extra case officers, cloud hosting and cyber-security, government fees leapt on the same day: the standard residence-permit charge climbed from PLN 100 to PLN 400 and posted-worker permits to PLN 800. Consular tariffs rose in tandem, pushing the national (type D) visa to €200 and the Schengen (type C) visa to €90. Mobility budgets drawn up only weeks earlier have therefore been blown wide open. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
If the switch feels overwhelming, VisaHQ can step in as a one-stop partner. Our Warsaw-based specialists manage the full MOS workflow, from securing qualified e-signature certificates and translating the Polish-only fields to troubleshooting upload errors and monitoring fee changes. Through a single dashboard, HR teams can track every visa or residence filing in real time and receive automated reminders before renewals are due—saving both time and compliance headaches. Explore the service options at https://www.visahq.com/poland/.
Early adopters welcome real-time case tracking, but many report “teething pains”: qualified e-signature certificates fail to upload, sessions time-out without warning, and the Polish-only interface leaves smaller employers scrambling for translators. Immigration advisers now tell corporate HR teams to screenshot every submission step and allow two to three extra hours per case until the portal stabilises. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
Strategically, MOS phase 1 is just the beginning. Permanent-residence, citizenship, seasonal-worker and EU Blue Card filings are scheduled to migrate to MOS in mid-2026, so companies that invest now in e-signature procurement, staff training and centralised “power-user” know-how will be best placed to comply. Those that do not risk employees falling out of status—and losing the right to work—because a paper file can no longer enter the queue. ([visahq.com](https://www.visahq.com/news/2026-01-10/pl/polands-mos-e-portal-now-mandatory-for-all-residence-permit-filings-as-application-fees-quadruple/))
Practical tips for mobility managers: map MOS roles and privileges, update internal cost forecasts, revise offer letters to reflect higher government fees and build slack into onboarding timelines. Above all, remind travelling employees that a rejected MOS file is treated as never having been submitted—leaving the foreign national without legal grounds to remain or work in Poland.
