From 1 January 2026 every temporary-stay (residence) permit in Poland must be lodged exclusively through the Moduł Obsługi Spraw (MOS) e-portal and signed with a qualified electronic signature validated via the applicant’s Trusted Profile or EU e-ID ([visahq.com](https://www.visahq.com/news/2026-01-06/pl/poland-switches-to-mandatory-mos-e-portal-and-quadruples-residence-permit-fees/?utm_source=openai)). Paper dossiers delivered to any of the 16 voivodeship offices are legally deemed “not filed,” effectively forcing employers, relocation providers and foreign assignees onto the new platform overnight.
The financial impact is just as dramatic. Standard residence-permit charges have jumped from PLN 100 to PLN 400, while posted-worker permits now cost PLN 800. Consular fees also rose on 1 January to €200 for national (type D) visas and €90 for Schengen (type C) visas. Combined with higher minimum-salary thresholds effective this year, the total compliance cost for a typical work-and-residence application is now 2.5–3 times what it was in 2024.
VisaHQ can help employers and individual applicants adapt to the new system by guiding them through Trusted Profile setup, supplying compliant e-signatures and handling government fee payments in zloty or euros—even when foreign credit cards fail. Our dedicated Poland team tracks MOS updates daily and can pre-review document scans to prevent auto-rejection. Find out more at https://www.visahq.com/poland/.
![Mandatory MOS e-portal goes live: all Polish residence-permit filings move online and fees quadruple]()
Poland’s Interior Ministry argues that full digitisation will accelerate adjudication and curb opportunistic ‘placeholder’ filings. Early user feedback is mixed: larger corporates report smoother uploading but complain about e-signature glitches and limited payment options for foreign credit cards. Smaller employers and individual applicants, especially those without a Polish bank account or Trusted Profile, face a steep learning curve.
Practical tips for mobility teams include (1) arranging for assignees to create a Trusted Profile well before arrival, (2) budgeting extra time for e-signature procurement, (3) scanning the **entire** passport—including blank pages—as partial scans trigger auto-rejection, and (4) preparing for possible system outages in peak hours. Multinationals should also revisit posted-worker cost allocations: at PLN 800 per permit, the fee differential may shift decisions toward local hires or EU ICT permits.
Strategically, the MOS roll-out signals Poland’s ambition to become a frontrunner in EU-wide digital immigration. Brussels is already studying the platform as a model for the forthcoming EU Talent Pool, so early adopters in Poland could gain process know-how that translates across the bloc.
The financial impact is just as dramatic. Standard residence-permit charges have jumped from PLN 100 to PLN 400, while posted-worker permits now cost PLN 800. Consular fees also rose on 1 January to €200 for national (type D) visas and €90 for Schengen (type C) visas. Combined with higher minimum-salary thresholds effective this year, the total compliance cost for a typical work-and-residence application is now 2.5–3 times what it was in 2024.
VisaHQ can help employers and individual applicants adapt to the new system by guiding them through Trusted Profile setup, supplying compliant e-signatures and handling government fee payments in zloty or euros—even when foreign credit cards fail. Our dedicated Poland team tracks MOS updates daily and can pre-review document scans to prevent auto-rejection. Find out more at https://www.visahq.com/poland/.
Poland’s Interior Ministry argues that full digitisation will accelerate adjudication and curb opportunistic ‘placeholder’ filings. Early user feedback is mixed: larger corporates report smoother uploading but complain about e-signature glitches and limited payment options for foreign credit cards. Smaller employers and individual applicants, especially those without a Polish bank account or Trusted Profile, face a steep learning curve.
Practical tips for mobility teams include (1) arranging for assignees to create a Trusted Profile well before arrival, (2) budgeting extra time for e-signature procurement, (3) scanning the **entire** passport—including blank pages—as partial scans trigger auto-rejection, and (4) preparing for possible system outages in peak hours. Multinationals should also revisit posted-worker cost allocations: at PLN 800 per permit, the fee differential may shift decisions toward local hires or EU ICT permits.
Strategically, the MOS roll-out signals Poland’s ambition to become a frontrunner in EU-wide digital immigration. Brussels is already studying the platform as a model for the forthcoming EU Talent Pool, so early adopters in Poland could gain process know-how that translates across the bloc.
