Italy’s diplomatic corps gathered in Rome on 15 December for the launch of the XVIII Conferenza delle Ambasciatrici e degli Ambasciatori, the flagship annual summit that sets guidelines for the country’s global network of 200-plus embassies and consulates. President Sergio Mattarella and Foreign-Minister Antonio Tajani opened the two-day Farnesina segment by urging envoys to “simplify mobility for citizens and companies through fully digital consular services”.
Officials confirmed that, from Q2 2026, all Italian posts will adopt the cloud-based Prenot@Mi 2.0 platform, integrating visa appointments, e-payments and real-time document tracking. The roll-out follows a pilot in Los Angeles, Melbourne and New Delhi, where average visa-processing times fell by 28 percent. In parallel, the ministry will introduce a global call-centre in Bari operating 24/7 in eight languages—a move meant to reduce the burden on front-desk staff and cut appointment lead-times for work, study and elective-residence visas.
For travellers who prefer a single, streamlined interface, VisaHQ can bridge the gap between the new Prenot@Mi 2.0 system and the applicant, offering easy online scheduling, document checking and live status updates. The service’s Italy hub (https://www.visahq.com/italy/) consolidates the latest visa categories, fees and biometric rules, giving both tourists and corporate mobility managers a head start as Italy’s consular network goes fully digital.
![Foreign Ministry Opens 18th Conference of Ambassadors With Mobility & Consular Digitalisation High on Agenda]()
Mobility was also discussed in the context of Italy’s new three-year immigration quota (497,550 permits for 2026-28) and the forthcoming Entry/Exit System (EES) at Schengen borders. Ambassadors were instructed to run information campaigns so that travellers are aware of biometric-registration requirements starting October 2025 and of higher ETIAS fees (€20) from late-2026.
For globally mobile employees the conference signals a shift towards paper-less processes: digital legalisation of corporate documents, e-apostilles and remote oath-taking for family-reunification files are all on the 2026 roadmap. Employers should start reviewing internal check-lists to accommodate electronic files and plan for upfront online payments rather than cash at consular windows.
The meeting continues in Milan on 17-18 December with sessions on export promotion and expatriate tax regimes, expected to yield further guidance on the popular ‘impatriate’ and flat-tax schemes for returning talent.
Officials confirmed that, from Q2 2026, all Italian posts will adopt the cloud-based Prenot@Mi 2.0 platform, integrating visa appointments, e-payments and real-time document tracking. The roll-out follows a pilot in Los Angeles, Melbourne and New Delhi, where average visa-processing times fell by 28 percent. In parallel, the ministry will introduce a global call-centre in Bari operating 24/7 in eight languages—a move meant to reduce the burden on front-desk staff and cut appointment lead-times for work, study and elective-residence visas.
For travellers who prefer a single, streamlined interface, VisaHQ can bridge the gap between the new Prenot@Mi 2.0 system and the applicant, offering easy online scheduling, document checking and live status updates. The service’s Italy hub (https://www.visahq.com/italy/) consolidates the latest visa categories, fees and biometric rules, giving both tourists and corporate mobility managers a head start as Italy’s consular network goes fully digital.
Mobility was also discussed in the context of Italy’s new three-year immigration quota (497,550 permits for 2026-28) and the forthcoming Entry/Exit System (EES) at Schengen borders. Ambassadors were instructed to run information campaigns so that travellers are aware of biometric-registration requirements starting October 2025 and of higher ETIAS fees (€20) from late-2026.
For globally mobile employees the conference signals a shift towards paper-less processes: digital legalisation of corporate documents, e-apostilles and remote oath-taking for family-reunification files are all on the 2026 roadmap. Employers should start reviewing internal check-lists to accommodate electronic files and plan for upfront online payments rather than cash at consular windows.
The meeting continues in Milan on 17-18 December with sessions on export promotion and expatriate tax regimes, expected to yield further guidance on the popular ‘impatriate’ and flat-tax schemes for returning talent.
