Schengen visa invitation letter Germany

Each year many tourists visit Germany because this country has a lot to offer in terms of scenic beauty, diverse history, and other aspects such as education, food, etc. People may want to visit the country for different purposes. This includes going there for educational purposes, tourism, or business.

To go to Germany, if you do not belong to the visa exempt countries, then you will need to get a German visa to travel to the country. To apply for the visa, you must fulfill certain requirements. One of the supporting documents is an invitation letter.

This article will discuss the invitation letter if you are applying for the Germany Schengen visa and when it is needed!

What is the Need for Invitation Letters?

Invitation letters are important because they can solidify your visa applications and decrease the chances of your application getting rejected. With the help of properly written invitation letters, you can easily acquire the visa of your choice.

The person inviting you or the person or organization you visit usually writes the invitation letter for a Schengen visa. So, for example, if you visit a friend or family in Germany, they will be supposed to write an invitation letter for you!

In the invitation letter addressed to the German Consulate or Embassy, the person sponsoring or writing the letter will assure the concerned authorities that you are not planning to enter or stay in the country illegally.

The invitation letter is one of many other supporting documents required for certain visa types. Therefore, you submit it along with the visa application.

The invitation letter is a strong guarantee as it describes the purpose of your visit. Moreover, if somebody plans to do something wrong, the concerned authorities can always refer back to the person who wrote the letter and find out your whereabouts.

What are the Different Types of Invitation Letters for the German Visa?

Depending on the type of visa you apply for, it might be necessary to submit an invitation letter. Whether you apply for the Germany Schengen visa or any other visa, the application may ask you to provide the invitation letter.

Business Invitation Letter

Many people apply for the Schengen business visa. And one requirement for this visa is to submit a business invitation letter. This letter must describe your visit's purpose and connection with the organization inviting you.

It would be great if the letter contained the intended journey details and information such as why you must be present for this business trip. The business relationship should be defined.

Invitation Letter by Friends and Family

If you are among those invited to Germany by your family members or friends, you should submit a personal invitation letter. This letter should contain a proper travel itinerary, and it should also contain details about why you have been invited to Germany and what you plan to do there while you stay.

The letter should contain your relationship with the host and their contact details. It should also state the duration of your stay.

Sponsor Letter

A sponsor letter is necessary when getting any visa other than the Schengen visa. For example, suppose you must travel to Germany to attend a conference, lecture, or seminar. In that case, a sponsor letter describes the reason for your invitation, details of the event you are invited to, and why your presence is necessary.

Moreover, if you are being sponsored, the letter should mention that they will deal with all your financial matters.

Institution Letter For Study Visa

For the study visa, you must prove that you have been enrolled in any program at any particular university or college. You must provide the acceptance letter inviting you to the institution.

A good invitation letter will strengthen your study visa application, and the chances of the application being approved will greatly increase. The letter should mention all the details, such as what program you are enrolled in, how long you will stay, and how you will financially provide for your studies.

Invitation Letter from the Hospital

If you travel to Germany for any medical treatment, you need to submit a letter from the hospital.

This letter should state your medical treatment and why you must travel to Germany to go to that specific hospital. If the doctor writes the hospital invitation letter, they should mention the cost. Moreover, you should also provide all such documents that back your treatment.

What is the Procedure for Writing the Invitation Letter?

To ensure that your application is approved, a well-written invitation letter can make all the difference. Therefore, you should mention all the important details. You should properly state the date you wrote the letter; the person writing it should mention their name and the inviting party's details must be given.

Moreover, the letter should mention the details of the visa applicant. The applicant's number, name, and passport number should be mentioned. The letter should also brief about what the trip will be like.

It would help if you used formal language throughout the letter; all details should be to the point.

Once you are done, you can submit the letter and other documents and apply for the visa. One way you can apply for a visa is through VisaHQ which provides great visa services. You can apply for the visa online and receive your visa through the mail!

Your travel destination  
Visa type
Your citizenship
Living in
    This article was published by VisaHQ, a world leader in visa processing. Since 2003, VisaHQ has 20 offices in 6 countries and has helped countless tourist, business travellers, diplomats, workers, and students obtain their visa. With a 4.42 star rating on, VisaHQ is committed to innovation, service, security, and simplicity in the visa application process.