Poland’s consulates in Minsk and Grodno have quietly begun enforcing a rule that visa applicants must show at least six months of residence registration within the consular district before they can lodge their paperwork. The change, first noticed by visa intermediaries in January and confirmed by multiple applicants this week, is causing family-separation headaches for relocated Belarusian tech professionals. (nashaniva.com)
The six-month criterion is designed to stop ‘visa shopping’, where applicants re-register in a district with shorter appointment queues. However, it deviates from the official Schengen Visa Code and is not publicised on VFS Global’s booking platform, leading to confusion and inconsistent advice from chat-bots and call centres. (nashaniva.com)
Travel and immigration service provider VisaHQ can help applicants navigate these new requirements, offering up-to-date guidance on acceptable proof of residence and alternative visa pathways. Their Poland information hub (https://www.visahq.com/poland/) tracks consular rule changes in real time and can assist employers and families with document preparation, appointment scheduling, and courier submission, reducing the risk of costly delays.
![Polish Consulates in Belarus Impose Six-Month Local Registration Rule for Visa Applicants]()
In practice, the rule means that spouses and children trying to join principal applicants already working in Poland must either wait half a year or attempt to switch back to their original district—resetting the clock. According to relocation consultant Olga Timkina, several IT companies that moved staff to Warsaw in late 2025 are now flying employees back and forth while families remain stuck in Belarus.
Business-immigration lawyers warn that the policy could breach EU family-reunification principles and expose Poland to litigation if not formalised through an official notice. For now, employers are scrambling to secure humanitarian or visitor visas, or to relocate employees temporarily to other EU jurisdictions with looser consular backlogs.
Global mobility teams with Belarus-based talent pipelines should alert candidates to the requirement, verify registration dates, and build at least six extra months into project timelines if dependants are involved.
The six-month criterion is designed to stop ‘visa shopping’, where applicants re-register in a district with shorter appointment queues. However, it deviates from the official Schengen Visa Code and is not publicised on VFS Global’s booking platform, leading to confusion and inconsistent advice from chat-bots and call centres. (nashaniva.com)
Travel and immigration service provider VisaHQ can help applicants navigate these new requirements, offering up-to-date guidance on acceptable proof of residence and alternative visa pathways. Their Poland information hub (https://www.visahq.com/poland/) tracks consular rule changes in real time and can assist employers and families with document preparation, appointment scheduling, and courier submission, reducing the risk of costly delays.
In practice, the rule means that spouses and children trying to join principal applicants already working in Poland must either wait half a year or attempt to switch back to their original district—resetting the clock. According to relocation consultant Olga Timkina, several IT companies that moved staff to Warsaw in late 2025 are now flying employees back and forth while families remain stuck in Belarus.
Business-immigration lawyers warn that the policy could breach EU family-reunification principles and expose Poland to litigation if not formalised through an official notice. For now, employers are scrambling to secure humanitarian or visitor visas, or to relocate employees temporarily to other EU jurisdictions with looser consular backlogs.
Global mobility teams with Belarus-based talent pipelines should alert candidates to the requirement, verify registration dates, and build at least six extra months into project timelines if dependants are involved.
