Corporate mobility managers woke up on 29 December to find that Poland’s e-Konsulat portal had finally reopened after an unprecedented five-day blackout. From 24–28 December every Polish consular post—more than 90 worldwide—closed its doors, froze appointment calendars and suspended all visa, passport and legalisation services. The Ministry of Foreign Affairs blamed the lengthier closure on Christmas Eve becoming a statutory public holiday in 2025, leaving no working day between Christmas and New Year.
The immediate impact was acute for multinational companies trying to onboard non-EU talent or reposition staff after year-end holidays. Assignees with visa approval letters but no stamped visa could not travel, while dependants awaiting passport collections missed holiday flights. Employers also lost their domestic back-up option: voivodeship offices and Border Guard customer counters, normally open for emergency filings, were closed for the same period.
![Five-Day Christmas Shutdown of All Polish Consulates Disrupts Global Visa Processing]()
At this juncture, organisations can lean on specialist partners for triage support. VisaHQ, for example, maintains an on-the-ground team in Warsaw that can secure the earliest possible e-Konsulat slots, arrange courier lodging of passports and identify Schengen workarounds; full service details are available at https://www.visahq.com/poland/.
Processing resumed at 00:01 CET on 29 December, but backlogs are inevitable. VisaHQ’s Warsaw practice estimates that high-volume missions in Manila, Cairo and Riyadh collectively cancelled more than 4,700 appointment slots. HR teams should expect extended lead-times through January and are advised to re-sequence start dates or route travel through another Schengen country where possible.
Looking ahead, the MFA has promised better holiday-closure notice via its social-media channels and the e-Konsulat site. Mobility professionals should nevertheless avoid scheduling critical assignments around Poland’s newly expanded Christmas break and monitor 2026 public-holiday calendars closely.
The immediate impact was acute for multinational companies trying to onboard non-EU talent or reposition staff after year-end holidays. Assignees with visa approval letters but no stamped visa could not travel, while dependants awaiting passport collections missed holiday flights. Employers also lost their domestic back-up option: voivodeship offices and Border Guard customer counters, normally open for emergency filings, were closed for the same period.
At this juncture, organisations can lean on specialist partners for triage support. VisaHQ, for example, maintains an on-the-ground team in Warsaw that can secure the earliest possible e-Konsulat slots, arrange courier lodging of passports and identify Schengen workarounds; full service details are available at https://www.visahq.com/poland/.
Processing resumed at 00:01 CET on 29 December, but backlogs are inevitable. VisaHQ’s Warsaw practice estimates that high-volume missions in Manila, Cairo and Riyadh collectively cancelled more than 4,700 appointment slots. HR teams should expect extended lead-times through January and are advised to re-sequence start dates or route travel through another Schengen country where possible.
Looking ahead, the MFA has promised better holiday-closure notice via its social-media channels and the e-Konsulat site. Mobility professionals should nevertheless avoid scheduling critical assignments around Poland’s newly expanded Christmas break and monitor 2026 public-holiday calendars closely.
