Poland’s Ministry of Family, Labour and Social Policy has launched what it calls a ‘full-scale overhaul’ of the foreign-worker regime, making 1 December a watershed moment for corporate mobility programmes. Under the reform, every work-permit, declaration and seasonal-work filing must be submitted through the praca.gov.pl e-portal, creating a single digital dossier that labour inspectors can audit in real time.
Employers are now obliged to upload scans of every passport page, sworn Polish translations of all foreign-language documents and—new this year—proof of adequate housing when accommodation is part of the offer. Temporary-work agencies face an extra burden: they must attach user-company statements confirming supervision arrangements.
![Poland unveils digital ‘single dossier’ for all foreign-worker applications]()
The government argues the changes will slash average processing times from eight weeks to three and curb abuses such as ‘invitation letter’ trafficking. Critics counter that the documentation checklist is the most demanding in the EU and could deter SMEs from hiring urgently needed tech talent.
From a risk-management perspective, the biggest shift is proactive enforcement. Labour inspectors may now levy on-the-spot penalties of up to PLN 10,000 per breach if any required document was not uploaded before the employee’s first working day. In practice, mobility managers should treat the digital dossier as the single source of truth—and build workflows that generate the right scans at contract-signature stage, not on day one of employment.
Employers are now obliged to upload scans of every passport page, sworn Polish translations of all foreign-language documents and—new this year—proof of adequate housing when accommodation is part of the offer. Temporary-work agencies face an extra burden: they must attach user-company statements confirming supervision arrangements.
The government argues the changes will slash average processing times from eight weeks to three and curb abuses such as ‘invitation letter’ trafficking. Critics counter that the documentation checklist is the most demanding in the EU and could deter SMEs from hiring urgently needed tech talent.
From a risk-management perspective, the biggest shift is proactive enforcement. Labour inspectors may now levy on-the-spot penalties of up to PLN 10,000 per breach if any required document was not uploaded before the employee’s first working day. In practice, mobility managers should treat the digital dossier as the single source of truth—and build workflows that generate the right scans at contract-signature stage, not on day one of employment.
