Management consulting runs on mobility — 80% of consultant time is spent at client sites, often across international borders. With 200+ visa regulations changing daily and fines up to $2,861 per violation, one compliance gap can ground an entire engagement team.
When your firm staffs a project in Frankfurt, deploys a team to Singapore, or sends a partner to Dubai, visa and work authorization requirements determine success or delay.
Teams staffed and deployed in days, not months. Visa requirements for 3-5 countries per engagement discovered too late, causing last-minute scrambles or travel denials.
The line between B-1 business activities and productive work requiring a work permit is razor-thin. One misclassification = immigration violation, fines, and potential entry bans.
Countries like the UK and China track cumulative days. A consultant doing 6 short trips may unknowingly exceed limits, triggering tax residency and immigration penalties.
Your client's reputation is on the line too. If your consultant is working illegally at their premises, both firms face regulatory exposure. Duty of care extends beyond your own employees.
A single team of 5 consultants may hold passports from 5 different countries, each with different visa requirements for the same destination. Manual management is impossible at scale.
Client priorities shift. A consultant staffed for London suddenly needs to be in Mumbai next Monday. Without real-time visa intelligence, you're flying blind.
VisaHQ integrates into your staffing workflow, giving you instant visa intelligence at the moment you need it most — when you're deciding who goes where.
Before you assign a consultant to a project, know exactly what visa each team member needs based on their passport, destination, duration, and activities. Eliminate last-minute surprises. Integrate directly into your staffing tools.
Business visas, work permits, and eVisas processed with priority handling. Average turnaround 3-5 business days for standard, 24-48 hours for urgent. Document preparation, embassy liaison, and status tracking included.
Real-time tracking of visa expirations, cumulative stay calculations, and regulation changes. Automated alerts before thresholds are crossed. Full audit trail for every consultant's travel authorization history.
Single-pane visibility across your entire consultant workforce. See who's cleared for travel, who needs action, and which engagements have compliance gaps — all updated in real time. Exportable reports for partners and risk teams.
You assign consultants to a cross-border engagement. Feed us the team roster: names, passports, destination, dates, activities.
VisaHQ instantly checks requirements for every team member. We flag who's clear, who needs a visa, and who has expiring documents.
We handle everything: application prep, document gathering, embassy submission, and status tracking. You get real-time updates.
Your team is cleared and compliant. Consultant-ready travel packs include visa copies, compliance notes, and emergency contacts per country.
34+ destination countries with full visa processing capabilities and local partnerships.
McKinsey, BCG, Bain, Deloitte, PwC, EY, KPMG, Accenture
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Our standard turnaround is 3-5 business days for most business visas and work permits. For urgent deployments, we offer 24-48 hour expedited processing with priority embassy liaison. This includes complete application prep, document verification, submission, and status tracking. Some countries (like Singapore and UAE) often clear in 2-3 days. The actual timeline depends on the specific destination and completeness of your application materials.
Yes, absolutely. In fact, this is one of our core competencies. A typical consulting team might include US, EU, Canadian, Australian, and Indian passport holders — each with different visa requirements for the same destination. Our visa intelligence engine checks requirements for each individual's passport and creates customized guidance. We handle the applications separately per person, ensuring each consultant gets the right authorization for their specific citizenship and destination.
This is critical for consulting because the line is razor-thin. We analyze your engagement scope: Is the consultant purely attending meetings and observing (business visa eligible)? Or are they actively performing billable work at the client site (work permit required)? We request details about activities, duration, and client setup, then provide a compliance determination. If work permit is needed, we initiate that process instead. We also maintain updated guidance as regulations change — which happens frequently in key markets like the UK and EU.
Yes — this is a major value-add for consulting firms. Countries like the UK, China, and several others track cumulative days within rolling periods. A consultant doing 6 short trips of 10 days each could unknowingly hit the 90-day limit and trigger tax residency or immigration penalties. We monitor these thresholds in real-time, flag when a consultant is approaching limits, and provide guidance on when they need to exit and re-enter (if permitted) or when a different visa category is needed.
For MBB and Big Four firms, yes — we offer API integration with common staffing and resource planning systems. This lets you feed consultant rosters, destinations, and dates directly into our platform, and we return visa intelligence in your workflow. For mid-market and boutique firms, we provide an online portal and CSV import/export for roster management. We can also work with your IT team to design a custom integration approach that fits your specific tech stack.
This is real life in consulting. When a client shifts focus or a consultant needs to be redeployed, you contact us immediately with the new destination and timeline. We re-run the visa assessment for the new location, flag any new requirements, and initiate processing if needed. For our 24/7 priority customers, we can often assess and start applications within 2-4 hours. We also cancel unnecessary visa applications if a deployment changes before processing begins.