From study abroad programs to faculty sabbaticals, from conference travel to researcher exchanges — VisaHQ handles visa processing so your academic community can focus on what matters.
298,000+ U.S. students studying abroad annually, each needing country-specific visas with different timelines, documentation, and consular requirements. Spain, Japan, and South Korea add extra complexity.
Faculty sabbaticals, visiting positions, and research collaborations stall when visa processing takes 4–6 months. Premium processing adds $2,800+ per case with no guarantee of speed.
Academics attending international conferences need visas arranged 3–4 months ahead. Last-minute acceptances and invitation letters create scrambles that derail research presentations.
Only 48% of universities have more than 2–5 staff managing all international affairs. Your team handles study abroad, faculty travel, and compliance simultaneously — with growing complexity.
Each destination has different visa categories, financial requirements, processing windows, and consular procedures. Managing 15+ countries per semester overwhelms even experienced offices.
F-1 visa issuance down 22% in 2025. SEVIS compliance, I-20 management, and OPT/CPT tracking add layers of complexity — and one mistake risks your SEVP certification.
Outbound student visa processing for 200+ destinations. Batch applications for entire cohorts, group tracking, and deadline management. Italy, Spain, UK, France, Japan, South Korea, and beyond.
Sabbatical visas, visiting professor arrangements, and research collaboration travel. H-1B, O-1, J-1 Scholar, and B-1 processing. DS-2019 support for visiting professors and researchers.
Visa processing for international conferences, symposiums, and academic events. Individual and group applications with expedited options. Handle last-minute acceptances without the scramble.
F-1/J-1 enrollment support, I-20 coordination, OPT/CPT guidance, and travel visa renewals for your international student population. Reduce your DSO team’s administrative burden by 60%.
Four simple steps to streamline your institution's visa operations
Set up your university portal. Map departments, programs, and traveler types. Import your academic calendar and key deadlines.
Study abroad offices upload cohort lists, faculty submit sabbatical and conference travel requests, and admin staff manage everything from a branded portal.
VisaHQ manages document collection, consular liaison, application submission, and real-time status tracking across 200+ countries.
Monitor every application from a single dashboard. Generate compliance reports, manage renewals, and maintain complete audit trails.
Purpose-built features that align with your institution's needs
Upload your entire study abroad roster and process visas for 30, 100, or 500 students at once. CSV import, group tracking, and deadline alerts by program.
White-labeled portal matching your institution’s branding. Faculty self-serve for conference and sabbatical travel; study abroad offices manage cohorts.
Student visas for 200+ destinations, B-1 for conference travel, H-1B and O-1 for faculty, J-1 Scholar for visiting researchers — all in one platform.
Study abroad directors, faculty travelers, and administrators see exactly where every application stands. Reduce “where’s my visa?” inquiries by 80%.
Complete documentation for every visa application. Export reports by program, department, or visa type. SEVIS tracking and automated renewal alerts included.
Support staff who understand the academic calendar, semester deadlines, and the difference between a spring break study tour and a year-long faculty sabbatical.
"VisaHQ transformed our international student onboarding process. What used to take our DSO team 6 weeks now takes 10 days. Our F-1 enrollment is up 23% since we partnered with them."
"We coordinate 150+ study abroad students annually across 12 countries. VisaHQ's batch processing and automated tracking cut our workload in half. Our students love the transparency."
"Managing H-1B and conference visas for 80+ faculty members was overwhelming. The VisaHQ platform gives us a single source of truth. Our faculty appreciate not having to chase status updates anymore."
Join universities and colleges already using VisaHQ to simplify study abroad visas, faculty travel, and conference logistics.
Get instant access to visa processing for study abroad programs, faculty travel, and conference delegations. Submit your first request in minutes — no sales call needed.
Check your email for setup instructions. You'll be live in minutes.
Want a tailored walkthrough? Our academic specialists will map VisaHQ to your study abroad calendar, faculty travel patterns, and campus workflow.
Our team will be in touch within 24 hours to confirm.
Yes — we process visa applications for 200+ countries. For US-bound international students, we handle travel visa renewals, re-entry processing, and dependent visas. Our platform integrates with your office workflow to reduce administrative burden.
Upload your student roster via CSV or enter individually. VisaHQ identifies visa requirements per student based on nationality and destination, then manages the entire application process with group tracking and deadline alerts.
Yes. Faculty and researchers access a self-service portal to submit requests for H-1B, O-1, J-1 Scholar, B-1, and other visa types. Your international office retains full visibility and approval authority.
Most institutions are live within 24-48 hours. Create your portal, invite your team, and submit your first request the same day. No lengthy implementation or IT integration required.
Yes. We offer tiered academic pricing based on annual visa volume. Study abroad programs, international offices, and faculty travel can be combined under a single institutional agreement.
Every application generates a complete audit trail. Export reports by department, program, visa type, or date range. Automated alerts flag upcoming expirations and renewal deadlines.