From business travel visas to work permits, intracompany transfers, and full relocations—VisaHQ gives your HR, mobility, and travel teams a single platform to manage every travel document across your global workforce.
Managing travel compliance, work authorization, and employee mobility across jurisdictions is one of the most complex operational burdens your teams face.
Deal-making and crisis response often require immediate travel. Manual visa research delays bookings and risks sending employees without proper documentation.
Entry requirements change hundreds of times daily. The 2026 U.S. travel ban expansion now affects 39 countries, and the ESTA overhaul adds new complexity for VWP travelers.
When travel managers, executive assistants, and employees each handle visas independently, oversight gaps emerge and compliance exposure multiplies.
H-1B visa fees have increased dramatically, with proposed costs reaching $100,000. L-1 processing faces heightened scrutiny, longer timelines, and rising legal expenses.
Each country has different work permit categories, documentation requirements, and processing procedures. UK GBM, EU ICT Directive, and Canadian IMP each have distinct rules.
Standard L-1 processing takes 3–6 months. Premium processing at 15 calendar days costs extra and isn't available for all categories. Every delay impacts your business timeline.
Relocations trigger tax residency implications, permanent establishment risk, and social security obligations. Without proper planning, costs compound quickly.
Intracompany transfers demand extensive evidence—articles of incorporation, org charts, financial statements, role justifications. A single omission can trigger a denial.
Relocated employees face cultural adjustment, dependent visa complexity, and administrative overwhelm. A poor relocation experience directly impacts retention and performance.
Employers have a legal obligation to ensure mobile employees are documented, insured, and compliant. Sending an employee to a country without proper authorization creates significant legal risk.
When passport expiry dates, visa validity, and travel plans live in spreadsheets across departments, duty-of-care compliance becomes guesswork.
Executive orders, sanctions, and health-related entry bans change rapidly. Without real-time monitoring, employees can be stranded or denied entry at the border.
VisaHQ consolidates travel visas, work permits, relocations, and compliance into a single managed platform—backed by 25+ offices in 13 countries.
A centralized dashboard where travel managers, HR teams, and employees can initiate, track, and manage every visa and passport application across the organization.
Real-time monitoring of entry requirements, work permit rules, and travel advisories across 200+ countries. Proactive alerts when regulations change on routes your people travel.
Native connectors for Workday, SAP SuccessFactors, Oracle HCM, and major corporate travel tools. Auto-trigger visa workflows from travel bookings or assignment letters.
Real-time visibility into every employee's travel document status, passport expiry dates, and compliance status. Automated alerts prevent anyone from traveling undocumented.
A named account manager supported by regional specialists who understand your industry, your routes, and your compliance profile. White-glove service for executive travelers.
Track spending, processing times, approval rates, and compliance metrics. Export audit-ready reports for internal governance, board reporting, or regulatory inspections.
Whether you need a business visa processed in 48 hours or a multi-country relocation managed end to end, VisaHQ has the expertise and global reach to deliver.
End-to-end support for work visa applications across all major jurisdictions, from initial eligibility assessment to petition filing and status tracking.
Comprehensive relocation support that covers immigration, document authentication, and the full employee assignment lifecycle.
Rapid visa processing for routine and urgent business travel, integrated with your corporate travel booking workflow.
Ensure your corporate and employee documents are legally recognized in any jurisdiction.
Employers have a legal and ethical obligation to ensure traveling and relocating employees are properly documented, protected, and compliant at every stage. VisaHQ gives you the tools to fulfill that obligation proactively—not reactively.
"We consolidated visa management for 12,000 business travelers across 40 countries onto VisaHQ's platform. The duty-of-care dashboard alone gives our CHRO peace of mind that was impossible before."
"Relocating engineers between our offices in the U.S., UK, and India used to take months of coordination. VisaHQ manages the full immigration lifecycle, and our HR team can finally focus on the employee experience instead of paperwork."
"When the 2026 travel ban expanded to 39 countries, VisaHQ's compliance team alerted us within hours and helped us reroute affected employee travel before anyone was stranded. That's what duty of care looks like in practice."
Choose your path: activate your employer portal instantly, or schedule a consultation with our corporate mobility team.
Give your HR and travel teams instant access to visa processing, tracking, and compliance tools for your global workforce — no demo needed.
Check your inbox for login credentials. Your corporate portal is ready — invite your HR team and start processing visas.
Want a tailored walkthrough? Our corporate mobility specialists will map VisaHQ to your organization's workflow.
A VisaHQ corporate mobility specialist will contact you within 24 hours to schedule your consultation.
We manage the full spectrum of work authorization: U.S. H-1B, L-1A/B, O-1, and TN visas; UK Skilled Worker and Global Business Mobility routes; EU Blue Cards and ICT permits; Canadian work permits under IMP and LMIA; plus work authorization in 50+ additional countries including UAE, Singapore, Australia, and Japan.
Yes. We manage L-1 intracompany transfers end to end—from eligibility assessment and petition preparation through filing, tracking, and approval. For full relocations, we coordinate work permits, dependent visas, document authentication, and permanent residence pathways (EB-1, EB-2) while working alongside your relocation providers.
Our duty-of-care dashboard tracks every employee's passport validity, visa status, and upcoming travel against current entry requirements. Automated alerts flag expiring documents, new travel restrictions, and compliance gaps before they become problems. Audit-ready reports document your compliance posture for governance and regulatory purposes.
We offer native integrations with Workday, SAP SuccessFactors, Oracle HCM, Concur, Egencia, and other leading platforms. Our RESTful API also supports custom integrations. Visa workflows can be auto-triggered by travel bookings, assignment letters, or HR actions in your existing systems.
Our compliance engine continuously monitors all regulatory changes, including the 2026 travel ban expansion (39 countries), H-1B fee increases, L-1 scrutiny tightening, and the upcoming ESTA overhaul. We proactively alert affected clients and provide guidance on alternative pathways and risk mitigation strategies.
Standard corporate onboarding takes 1–2 weeks for travel visa services and 3–4 weeks for full platform deployment including HR system integration, user training, and compliance dashboard configuration. Enterprise accounts with complex requirements may take 4–6 weeks. A dedicated implementation manager guides you through every step.